5:00-7:00 Special Share Shift & Lewis Waite Pickup Instructions

Special Share Shift & Lewis Waite Pickups

Additional instructions for shares beyond the main fruit and vegetables.

On days with Lewis Waite Farm deliveries, we need an extra hand!

Lewis Waite Farm distribution

Lewis Waite Farm will send over an order list for that day in an envelope. One person’s order might be spread over multiple boxes, so check this list to make sure you’ve given them everything they ordered!

If people choose to pay with a check, put their check in the self-addressed, stamped envelope!

Check names off the master list, then go over their order to make sure they get each item (people sometimes forget what they ordered). Also ensure no one accidentally grabs items not meant for them–there are no extras of items sent.

Some boxes have items for multiple orders inside. You will need to distribute these. If a box contains only one person’s order it will typically be labeled with a name on a post-it.

Returned egg cartons can be stored with the rest of the Lewis Waite boxes.

Break down empty boxes, and consolidate styrofoam inserts & ice packs into unused boxes. Everything will go back to Lewis Waite to be reused.

Record any issues you encounter at the bottom of the pick-up list, including damaged items or missing products. Let the other volunteers know of any outstanding issues before you leave.

If there is anything major, please call the Special Products Coordinator.

If there are still unclaimed items, please call the people who are left. Unlike the veggies, we can’t donate the LWF items to SCS (many are refrigerated!)

Record any issues/notes from your shift on the pickup list, including missing or damaged items. Report these to a Site Coordinator when they arrive.

List names of any unclaimed shares at the end of the pickup list. (Late members can pick up at your discretion.)

Unclaimed shares can be left in the corner near the double doors by the service entrance for SCS to take.

The pickup lists, envelope and other materials go into the accordion folder, then inside the CSA tote.

Take the Lewis Waite materials to the basement on the hand truck. If necessary, there is a second, smaller black hand truck in the basement to help transport items. The site coordinator, security guard, or janitor can help call the elevator if needed.

The site coordinator will mail out the envelope of checks and the order list.

If there is a major problem, call the special products coordinator at any point. The number is on the top of every pickup list. Thank you for volunteering, we couldn’t do it without you!

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