Lewis Waite Volunteer Shift Instructions

Thank you for volunteering at distribution, it’s volunteers like you that make the CSA possible.

Lewis Waite Farm always sends information about their network of food producers, so look out for the paper in the manila envelope. For more information about our relationship with Lewis Waite, and instructions on how to set up an account, go here:
http://sunnysidecsa.com/food-we-offer/lewis-waite-farms

4:30 – When you arrive, there should be a stack of brown boxes. One of them will have a manila envelope taped to it. Remove the envelope and the contents. Inside will be a stamped white envelope addressed to Lewis Waite Farm, a few sheets of instructions, a pickup list, and a master list of everyone’s complete order alphabetical by first name.

Set up for distribution by arranging the boxes around one of the tables. Put the egg boxes to your left when you are sitting at the table, the grocery items and dairy to your right when sitting at the table, and the meat boxes in front with the post-it notes of names facing outward. The boxes with the post-it notes of names will be self-service, and you will want access to everything else. Open all the boxes with the scissors/box cutter from the CSA bag.

If it is special products day, you will be in charge of the fish share as well. Open and setup those boxes behind you and make sure you have the fish pickup list on your table.

Ask the site coordinator if there is anything new or exciting happening with the CSA, or if there is anything you need to know. Feel free to ask the coordinator for help if you don’t think you’ll be able to setup everything by 5pm.

5:00 – As people come to pick up their order, check off their names on the order list.

Go over their order on the master order list and make sure they get each individual item. They can collect the meat themselves by looking for their names on the boxes with post-it notes, but they should check their labeled bag and check for the items inside it. In the meantime, you should locate their eggs, dairy and grocery items. It is very easy to forget an item. Don’t count on them remembering everything- please double check it against the master list.

People will occasionally turn in empty egg cartons. Store them behind you or under the table- at the end of the night, they will be put in storage with the rest of the Lewis Waite boxes.

If it is a fish share day, hand one bag of fish to each shareholder, and check them off the list.

6:00-6:15 Let the next volunteer know if there have been any problems. Make sure you also note any problems on the order list: missing products, damaged item, etc. If there is anything major, please call the Special Products Coordinator. The phone number is on the pickup list.

6:15 – Thank you for volunteering at distribution, it’s volunteers like you make the CSA possible. As people come to pick up their order, check off their names on the order list.

Go over their order on the master order list and make sure they get each individual item. They can collect the meat themselves by looking for their names on the boxes with post-it notes, but they should check their labeled bag and check for the items inside it. In the meantime, you should locate their eggs, dairy and grocery items. It is very easy to forget an item. Don’t count on them remembering everything- please double check it against the master list.

People will occasionally turn in empty egg cartons. Store them behind you or under the table- at the end of the night, they will be put in storage with the rest of the Lewis Waite boxes.

If it is a fish share day, hand one bag of fish to each shareholder, and check them off the list.

As distribution goes on, break down empty boxes and consolidate the styrofoam inserts and ice packs into unused boxes. Everything will go back to Lewis Waite- they reuse everything!

7:00 – Please place a courtesy call to anyone who has not picked up to remind them that they have until 8pm to pick up their order.

8:00 – When distribution is over, the Lewis Waite boxes will go to the basement with the rest of the CSA materials. Consolidate the rest of the styrofoam inserts, egg cartons, ice packs, etc. and break down the rest. Help the other volunteers get everything on the cart and take it downstairs.

The site coordinator will mail out the envelope of checks and the order list. Make sure all problems (missing or damaged items, etc.) have been recorded and passed on.

If there is a major problem, call the special products coordinator. The number is on the top of every pickup list. Thank you for volunteering! We couldn’t do it without you!

Community Supported Agriculture in the 11104